2019 Meeting - 30 November

Details: Category: Committee; Published on Monday, 13 July 2020 09:45; Written by Super User; Hits: 1403

BRITISH FENCING

ENGLAND FENCING

SUSSEX FENCING UNION

COMMITTEE MEETING

PORTSLADE COMMUNITY CENTRE

MINUTES OF MEETING

30 Nov 2019 16.30pm

Present: Brian Causton (BC), Jim Whelan (JW), Will Miller (WM), Cheryl Deamer (CD)

Apologies for absence: Dom Pitman (DM), Maggie Maynard (MM)

Banking
1. BC noted how due to the NatWest branch closure in Brighton, cashing cheques was becoming increasingly difficult. He proposed changing banks, and that the Metro Bank had branches in Brighton and Eastbourne, and has a special clubs and community group account. It was also noted that previous action was to enable online banking. The committee agreed to change to the Metro Bank. (Action: BC)
Any other business
1. WM noted that the County Colours had not been awarded in some time, and thought that a highly ranked epeeist, Lydia Stanier might be entitled to the badge. She presently lived in Bexhill. Coming from Surrey, she still thought of herself as a Surrey fencer and the award might encourage her to think of herself as a Sussex fencer, particularly if Excalibur competitions are to be entered in the coming year or so. The committee disagreed.

1. Meeting closed at 5 pm.

Will Miller

Hon. Sec. Sussex County Fencing Union

PROGRESS AGAINST ACTIONS

Date	Action	Progress
10/11/19	Source a trophy for the U16 Team Foil (JW)
23/7/19	Email clubs about their equipment needs, in preparation for a One Family grant (BC)	11 Nov 19: BC advised that a grant application for a high-end scoring box had been submitted.
	Find and book venues for the 2019-20 fixture list (CD)	11 Nov 19: Venues selected for Sussex Open, U12 and Sabre foil, and Sussex Epee.
	Confirm dates for the 2020 County Foil events (CD)	11 Nov 19: Venues being finalised.
	Fulfil requirements for the Sussex Open as per minutes (ALL)	11 Nov 19: Referees the major factor as per minutes above. Pistes are being picked up from London. Boxes would be sourced from Kent.
19/5/19	Arrange an online account with dual signatories (BC)	30 Nov 2019: Committee agrees to change banks to the Metrobank.
9/4/19	Email clubs about reciprocal membership arrangements (WM)	30 April 2019: Clubs emailed. Nil response. No interest.
9/4/19	A fixture list should be prepared and presented to the AGM. (CD)	23 Jul 2019: Fixture list to be discussed at Committee meeting.
9/4/19	The website would be upgraded. (WM)	30 June 2019: Entry system taken out of website. Menu used to link to Sport80/AllEntries. Key factor is to keep emails, which is linked to the entry system – MailChimp has some. Apr 2019: BC provided a link to Allentries, showing how the Vet’s website had integrated. Apr 2019: WM consulted with a Wordpress developer.
24/10/18	Subdivide formal Secretary roles to offer to people at the next AGM. (WM and JW)	Proposal created for discussion at the 9 Apr meeting. Complete: Roles agreed at the 9 Apr 2019 meeting
24/10/18	Present a profit/loss analysis of each competition to the next AGM (BC)	9 Apr 19: BC explained that it would be difficult to unpick the profit/loss of past competitions, but would do so on a rolling basis after the 2019 AGM.
08/07/18	Produce a PDF of competitions and calendar. This would be put onto the website (JW and WM)	9 Apr 19: this task now comes under the remit of the Competitions Manager.
08/07/18	Send the competition calendar as mailshot (WM)	9 Apr 2019: A link would be sent to a fixture/info list.
24/07/18	Acquire a further competition level scoring box (BC)	9 Apr 19. Meeting confirmed that a Favero ARM5 model was needed. 30 Nov 19: Brian has put in a grant application for a top end box.